Emblem of the Italian Republic

National Observatory on the Condition of Persons with Disabilities

 

Internal Regulations


Observatory’s Internal Regulations

Ministry of Labour and Social Policy

General Directorate for Inclusion and Social Policy

National Observatory on the Condition of Persons with Disabilities

 

The National Observatory on the Condition of Persons

with Disabilities adopted its internal regulations

Article 1

(Convocation)

  1. The National Observatory on the Condition of Persons with Disabilities as of article 3 of Law n.18 of 3 March 2009, and in compliance with the inter-ministerial Decree of 6 July 2010, n.167, is chaired by the Ministry of Labour and Social Policy or by the delegate Undersecretary, who summon the Observatory after setting the order of business.
  2. Convocations include the order of business and are sent to the members of the Observatory by email or, should such tool be unavailable, by fax, at least 15 days before the date set. In the event of particular necessity and urgency, the Observatory may be summoned in different ways and timing.
  3. The members may submit the Presidency specific issues to be included in the order of business of the subsequent meeting; if the proposal is sent in writing by at least five members of the joint body, it will be binding for setting the order of business of the following meeting.

Article 2

(Functioning of the Observatory)

  1. Each meeting of the Observatory shall be validly established if half of the effective members plus one are present.
  2. The Observatory's deliberations generally result from the unanimous expression of the body. If voting is needed, the Observatory deliberates by majority vote of the members who are present, with recorded vote. Upon request of at least a third of the members who are present, voting may be performed by poll voting or secret ballot. In the event of parity, the President’s vote shall be counted twice.
  3. Each member may be replaced by a substitute, upon communication to the Technical Administrative Office as of article 6 below. The substitute will not receive any reimbursement.
  4. With reference to particular issues addressed in the order of business, the Observatory may invite and hear experts during single meetings. Travel and accommodation expenses will be reimbursed to such experts: reimbursement shall be equal to what is perceived by Ministerial non-managerial staff.
  5. In order to analyse some issues more in depth, working groups with the participation of the members and of the Technical Administrative Office may be created within the Observatory and coordinators will be designated. The groups carry on assigned tasks and report the results to the Observatory which discusses and deliberates on the matter. Concerning the meetings of the working groups, the norms on reimbursement of expenses for plenary sessions  The coordinator may also suggest inviting the representatives of public and private bodies to the meeting. No reimbursement shall be provided.
  6. Through the Technical and Scientific Committee as of art.3 of the mentioned Inter-Ministerial Decree of 6 July 2010, n. 167, the Observatory examines requests or observations from the citizens, associations or public or private bodies. The Committee decides whether the issues raised shall be submitted to the plenary session of the body.
  7. If the President is absent or temporarily unable attend, the works are guided by the representative of the Ministry of Labour and Social Policy.

Article 3

(Document Transmission)

  1. Documents and acts are exchanged between the Observatory and the Technical Administrative Office by email.
  2. The members of the body shall communicate their email address as well as possible modifications to the Technical Administrative Office in a timely manner.
  3. The email address of the Technical Administrative Office is: segreteria.ond@lavoro.gov.it
  4. The documents to be examined or approved by the body are at the member's disposal at the Technical Administrative Office and are made available via the use of digital devices or on shared digital platforms.

Article 4

(Drafting of the minutes)

  1. The minutes of the Observatory's meetings include a summary of the meeting's development. The minutes shall include the names of the members present. The members of the Observatory hold a right to request that their dissent be reported.
  2. Before the works start, the minutes of the previous meeting are read and subject to approval by the members of the Observatory, who may request integrations or amendments to their statements within the end of that session.
  3. If no requests for modifications or integration are raised, or following to the modifications as of the previous clause, the minutes are signed by the President. Once signed, the minutes cannot be modified.

Article 5

(Approval and amendment of the regulations)

  1. The approval or amendment of the regulations require favourable vote by the majority of the members of the Observatory.

Article 6

(Role of the Technical Administrative Office)

  1. In compliance with article 4, clause 1 of the mentioned Inter-Ministerial Decree of 6 July 2010, n. 167, the Technical Administrative Office of the Observatory is created with the ordinary human and instrumental resources of the Directorate General for Inclusion and Social Policy of the Ministry of Labour and Social Policy, IV Division.
  2. The Technical Administrative Office may be integrated, for issues related to work integration of persons with disabilities, by members of the competent General Directorate of the Ministry of Labour and Social Policies.
  3. The Technical Administrative Office sends the documentation concerning the points listed in the order of business of the meetings to the members of the Observatory and of the Working Groups, ensuring secretarial tasks for the sessions of the Observatory and of the Working Groups, it is in charge of  taking the minutes.
  4. The Technical Administrative Office assists the Technical and Scientific Committee as well.

 

Approved in Rome during the meeting of 4 November 2014

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